Email archiving - GcMail Archive

Email archive for secure archiving and storage of your email messages

Email archiving that securely archives your email


The reliable email archiving software. The software helps you archive your important email messages. Your data is archived into a local, encrypted database, where the storage space can be freely selected. In addition, the data folder can be stored on a separate server and accessed via mapping.

If you need an e-mail urgently, use the advanced search function in the e-mail archive and your e-mail will be found very quickly. Messages can be transferred to the e-mail archive from all common e-mail mailboxes. No additional e-mail program is required for this.

The e-mail accounts are created directly in the e-mail archive. As soon as a mailbox retrieval is performed, the e-mails plus attachments are securely archived.

GcMail Archive has a variety of export functions, including exporting to your IMAP email mailboxes.

The emails including the email attachments are archived in an unmodifiable way.


e-mail archivierung Completely
e-mail archivierung tamper-proof
e-mail archivierung machine readable
e-mail archivierung with full text search
e-mail archivierung Protocols
more functions


Price & Version

GcMail Archive is not a subscription software. The license fee is charged once for the respective software full version. This version can be used as long as you want. If a new full version is released, our customers always get a discount of 40%.

Updates of the respective full version are always provided to our customers free of charge.


Can I use the license on more than one PC?

No, this is not possible. You need one license for each computer – USB stick.

Do I have to purchase a new license every year?

No, you do not have to. You can use your purchased version as long as you want. If there is a new full version, such as from version 10 to 11, then you can purchase an upgrade license at a reduced price.

Do I get support?

Yes, we will of course support you if you have any problems. Please write us an e-mail.

How long will I receive support?

We generally provide 12 months support via email from the date of purchase. Beyond that, the support service via email is voluntary and there is no obligation on our part to perform it. This does not mean that we will not continue to support you.

Do I get support by phone?

No, we usually do not provide support by phone. If a problem cannot be solved via e-mail, we provide support via remote maintenance. Of course, we have to make a phone call! 

Email archiving – functions

GcMail Archive archives the most important email messages directly from your email inbox. The messages are stored in a secure and encrypted local database. In addition, the e-mails are saved in an unalterable and indexable way. It is therefore not possible to manipulate an email in GcMail Archive.

Import local stored e-mail messages into the archive, if you use for example Thunderbird, GcMail (from version 7), or Outlook.

You can find detailed program documentation here in german language:

Moving the mailboxes

Move a mailbox to another mailbox in the archive.

Move archive folder

Move the archive folder from within the program or directly during installation. The data folder can be placed both on an external hard disk and in a network folder (own server).

PDF format

Messages can be viewed, saved as well as printed in PDF format. In the PDF file, a note is additionally inserted in the headers when the e-mail message was archived.

Password of the local database

The password – of the local databases can be easily changed. In addition, the program start can be protected with a secure password.  It is even possible to save the password directly on a USB stick. This has the advantage that the program is started without entering the password.

Export – function

With the Export – function an archived message can be exported via the IMAP protocol to an e-mail mailbox (mail server). For this purpose, a separate mailbox called GcMail Archive is created when the message is exported. Depending on which e-mail program is used, the folder must be subscribed to if it is not read in automatically.

If you already use our e-mail program GcMail Mail (version 7 or higher), you can select the e-mail account directly from the program menu / Export by clicking on the GcMail button.



A secure, simple backup function in GcMail Archive is already included. Moreover, under the options, a time interval can be set to receive a reminder to start the backup.


Full text search

GcMail Archive has an arrow-fast full-text search, which searches large amounts of data from a wide variety of formats in a very short time.

Import functions

With the extensive import functions, emails can be imported directly from Thunderbird, Outlook, GcMail and in MBOX.


For example:
✓ synchronize all mailboxes at the same time.
✓ view or save in PDF.
✓ View archived messages from Outlook.
✓ Move email within the archive.
✓ Save messages as a copy to another mailbox.
✓ extensive protocols.
✓ Display mail in full screen mode
✓ Print and print preview.
✓ edit imported e-mail accounts.
✓ an arrow fast search in the database

News about the new updates

GcMail Archive – Email Archiving


Screenshots – of the email archiving software


Lokalen Ordner von Outlook importieren

Archiv-Konten anlegen von IMAP-POP3 Postfächer

Lokale Ordner von Thunderbird importieren.

Archiv-Konten anlegen aus GcMail (Mail)

Import von anderem Verzeichnis wie Festplatte USB-Stick etc

Lokale Ordner aus GcMail (Mail) importieren.